OCR that reads real scans
Tesseract-powered text recognition with per-field cropping, deskew and de-noise — tuned for messy, real-world paperwork, not pristine PDFs.
Offline by design · Windows desktop
Scan it. Find it.
Filed.
Scan Finder reads your paperwork, pulls out the supplier, date, reference and totals, and files every document into the right folder — without sending a single page to the cloud.
- No cloud. No account.
- Learns your suppliers
- Auto-filed & searchable
Built for people who don't want their documents in someone else's cloud.
100%offline processing
0files uploaded
3-fieldfiling in seconds
Capabilities
Everything happens on your PC
From a folder of scans to a tidy, searchable archive — read, understood, and filed by software that never phones home.
Intelligent field extraction
Pulls out the company, date, reference, totals and any custom fields you define — using learned templates, anchors and validation, not blind guesses.
It learns your suppliers
Every confirmation teaches it where the fields live for that supplier and layout. Accuracy compounds — the tenth invoice is far easier than the first.
Hands-off auto-filing
Files land in Company / Year / Month with a clean name and an XML metadata sidecar — your folder structure, your rules, built automatically.
Instantly searchable
Find any filed document by company, reference, date or type in seconds — full-text from the OCR you already captured.
LAN search add-on
Optional: let other PCs on your network search and request documents over an encrypted local connection — no internet, no third party.
How it works
Four steps, then it's done for you
You stay in control of what gets filed — the software does the reading and the typing.
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01
Drop in your documents
Point Scan Finder at a folder of scans or PDFs — or let it watch a folder and pick up new files automatically.
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02
It reads and extracts
OCR runs locally, the right template is matched, and the key fields are lifted out with a confidence score for each.
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03
You confirm in review
A quick review queue surfaces only what needs a glance. Correct anything once — it remembers for next time.
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04
Filed & findable
The document is renamed, filed into the right folder, tagged with metadata, and ready to search. Hands off.
Gets better with use
The more you file, the less you do
Most tools treat every document like the first one. Scan Finder builds a private, on-device template for each supplier and layout. It remembers where the reference sits on a Northgate Supplies worksheet, how a Brightline Utilities statement is laid out, which field is the customer and which is the date.
- Per-supplier & per-layout templates, learned from your confirmations
- Anchored field positions that follow the label even when scans shift
- Learned formats flag a value that doesn't look right — before it's filed
- All of it stored locally, in your own database — never uploaded
Pricing & licensing
Try it free. Own it once.
A device-bound seat license you buy once — not a subscription that holds your archive hostage.
Free Trial
£0 / 14 days
- Full offline scanning & OCR
- Intelligent field extraction
- Auto-filing & search
- No card required
Most popular
Seat License
£149 / device · one-time
- Everything in the trial, unlocked
- Device-bound activation
- Learns your suppliers — accuracy grows with use
- Free point updates
- 100% offline. Your documents never leave the machine.
One-time payment · activate on one device · a license key is shown after checkout.
Multi-seat / LAN
Let's talk
- Several seats across your office
- LAN search & mailbox add-on
- Volume licensing
- Priority support
Prices shown are examples and are editable from the admin area. VAT may apply.
Questions
The honest answers
Is it really offline?
Yes. OCR, extraction, learning and filing all run on your PC. No document, no page, no extracted text is ever uploaded. The only optional network feature is the LAN add-on, which stays inside your own network over an encrypted local connection.
Do I need an account or internet connection?
No account. You only need to be online briefly to activate a paid license; after that Scan Finder works fully offline, with a grace period for license re-checks.
What documents can it handle?
Scanned images and PDFs — invoices, sales orders, purchase orders, statements, worksheets and your own custom document types. A multi-document batch PDF can be split into separate documents automatically.
What happens to my license if I get a new PC?
A seat license is bound to one device. Release it from the old machine and re-activate on the new one — your filing rules and learned templates are part of your local data, which you can back up and restore.
Is there a subscription?
No. The seat license is a one-time purchase with free point updates. You own the version you bought; it keeps working whether or not you ever pay again.
Put your filing on autopilot.
Download the free 14-day trial for Windows. No card, no cloud, no catch — just point it at a folder and watch it work.
Windows 10 & 11 · ~64-bit · free trial includes every feature